Business Operations Assistant

Scope

As a Business Operations Assistant, you will evolve in an international environment, providing general administrative support within the Sales Department and for the Munich office. You will act as an interface between EVS customers in EMEA, the sales representatives of the region, the local offices, and EVS’s headquarters departments such as sales, finance, facility, support, and training for all administrative matters. You will assist the Munich office with various office-related administrative tasks. 

Job Description

Handle administration and documentation for the Sales Department and the Munich office: 

• Order entry and daily follow-up in our ERP, mainly for the business, mainly for EMEA;
• CRM data management;
• Tendering preparation (RFP, Tender response, …);
• License management to support our customers and support teams on the field;
• Assistance of the Munich office organization with administrative and logistics tasks;
• Back-office assistance to support the salespersons;
• Administrative and day-to-day tasks in their perimeter;
• Logistics support for organizing internal and external meetings, events, tradeshows, seminars, and travels;
• Back-up of other Business Operations AssisAssistantsother general office administrative tasks.  

Profile

• Bachelor's degree preferred.

Soft skills: 

• Interpersonal Skills: Can work alongside diverse roles and cultures;
• Problem-Solving: Able to analyze complex topics and propose solutions, logical reasoning on issues;
• Teamwork: Can exchange ideas between colleagues and work well to tackle daily business challenges through collaborative work with other colleagues;
• Autonomy: Ability to work autonomously in an organized, professional, and structured manner, remaining quiet and prioritizing tasks to best react to external requests;
• Attention to detail: Looks for areas where EVS or the process can be improved and provides critical observation of the details of the day-to-day business, orders, invoicing, and operations;
• Organized: Can handle various tasks in an organized manner;
• Customer orientation: Pro-active attitude with internal & external customers. 

Technical Skills : 

• Knowledge of standard systems: Microsoft Office system / Microsoft Dynamics365, Microsoft Word, Excel, and PowerBI, enterprise resource planning (ERP) toolsets like Dynamics;
• Can work with Travel booking tools like Concur;
• Familiar with Microsoft Teams and Outlook agendas, planning, and coordination between units.

Languages: 

• Is fluent in German and English;
• French, Spanish, or any other language is a strong plus.

Offer

Becoming Part of the EVS Team not only means that you will receive a competitive salary in line with your skills and the market, but also a range of other additional wellness and healthcare benefits. Our flexible schedules and hybrid way of working (homeworking) policies will help you preserve your work-life balance. 

EVS will give you the tools to develop your skills and your career by giving you the opportunities of internal mobility.

You will benefit from working in a friendly, lively environment having ambitious commercial objectives. Our dynamic and young team brings the best out of motivated potentials. In addition, you will receive a competitive salary and a range of other employee benefits.

Check out our website if you want to know more about why you should join EVS !