We are using cookies to give you the best experience on our website. By continuing to use our website, you agree to the use of cookies in accordance with our cookies policy. More details.
Back

Jobs details

Accounting & Administration Assistant (USA, Fairfield)

Job Description

Accounting :
  • Review and enter all vendor bills into AX system
  • Review and process employee expense reports
  • After invoice approval by Accounting Manager, prepare payment via check or wire
  • Bank reconciliations for both US and Mexico accounts
  • Process monthly and quarterly tax payments
  • Work with external accountant in producing financial reports
  • Generate and send invoices to customer
  • Filing bills with tax separately according to state to ensure organization when making state sales/use tax payments
  • Manage AR and follow up with past due customers
  • Maintain spreadsheet for management with AR updates
  • Process customer payments via online credit card system
  • Record prepaid insurance, accrued expenses and depreciation entries
  • Quarterly and year end entries
  • Adding sales tax manually to sales orders in states which we have employees stationed (Nexus) based on specific state legislation regarding computer software/hardware. Keeping up to date with the tax law.
  • Validating sales/consignment orders with cost in a timely fashion.
  • Ensure that orders have the proper billing name/address, delivery name/address, proper dimensions, payment terms match purchase order, determining if sales tax should be added/not added/not applicable, pricing matches the purchase order/signed quote, not a duplicate order
Administration :
  • Sorting the mail and distributing to the appropriate personnel
  • Answering phones as well as customer emails/internal emails
  • Assist Accounting Manager with office supply orders
  • Maintain filing system
  • Performs other duties as assigned

Profile

  • Bachelor’s degree in Accounting or Finance
  • Minimum of 2 years working in bookkeeping/accounting
  • Advanced Knowledge of MS Office specifically Excel
  • Microsoft Dynamics Knowledge is an asset
  • Extended knowledge of GAAP
  • Strong Communication and problem solving Skills
  • Ability to work independently and under tight deadlines
  • Follows guidelines and/or instructions
  • Reliable and Positive Attitude
  • Detail Oriented
  • Bilingual (English - Spanish)

Offer

You will benefit from working in a friendly, lively environment having ambitious commercial objectives. Our dynamic team brings the best out of motivated potentials. In addition, you will receive a competitive salary and a range of other employee benefits.

 

 

Accounting & Administration Assistant

Login

If you already have a My CVWarehouse account, please make sure to login before applying for this job

In addition, if you apply for this position, please note that the Privacy Statement of EVS shall apply.

If you apply for this position, please note that the Privacy Statement of EVS will apply together with the Privacy terms and General Terms and Conditions of CVWarehouse.